Defensible Evidence for
Psychosocial Duty of Care
Australian WHS legislation requires employers to identify, assess, control, and review psychosocial hazards — and prove they did. PsychProof structures that process end-to-end, creating a cryptographically verified compliance record at every step.
Compliance Register
Audit Export • Registry V3
THE OBLIGATION IS
LEGISLATED.
THE LIABILITY IS
UNMANAGED.
Under the Work Health and Safety Regulation 2011 (Qld) — Psychosocial Hazards Amendment 2022, Queensland employers must actively manage 14 categories of psychosocial hazard. Similar obligations now apply in every Australian state and territory.
“WorkSafe investigators will ask whether hazards were identified, how workers were consulted, what controls were implemented, and whether those controls were reviewed.”
PsychProof creates the record that answers all four.
Over-reliance on HR controls
Policies, EAPs, and training programs are no longer sufficient as primary controls. WorkSafe looks beyond whether policies exist.
Inadequate consultation records
Section 47 of the WHS Act requires genuine worker consultation at every phase — not just a mention in a meeting.
No ongoing documentation
“Workplace relations lawyers have consistently identified two critical gaps: inadequate consultation records, and no documentation of active, ongoing psychosocial risk management.”
What Workplace Lawyers are Warning
Leading workplace relations lawyers have identified two critical gaps in how Australian employers currently approach psychosocial compliance: inadequate consultation records, and the inability to produce documentation that evidences active and ongoing psychosocial risk management. HR policies, codes of conduct, and training programs alone are no longer sufficient. WorkSafe investigators want proof the process happened — not just that a policy exists.
NOT JUST DOCUMENTATION —
CRYPTOGRAPHIC PROOF
PsychProof doesn't just store records. Every entry in your compliance register is protected by four layers of cryptographic integrity.
RFC 3161 Timestamped
Every record receives an independent cryptographic timestamp from a trusted authority — proving it existed at the time claimed. Resistant to backdating and independently verifiable.
SHA-256 Hashed
Every record generates a mathematical fingerprint. Any alteration — however small — produces a different hash, making tampering immediately detectable.
Witness Loop Verified
Worker consultation records include cryptographic confirmation that workers received and acknowledged the consultation. Independent of PsychProof's servers.
Forensic Export Ready
Download a raw JSON chain of custody — every record, every hash, every timestamp — designed for legal counsel, forensic auditors, and WorkSafe investigators.
A Structured Compliance Record at Every Step
PsychProof maps to the WHS four-step process — with a cryptographic audit trail built in from the start.
IDENTIFY
Record concerns and formally identify psychosocial hazards against the WorkSafe QLD framework. 14 hazard categories, regulatory citations auto-stamped.
CONSULT
Document genuine worker consultation at every phase. The Witness Loop sends cryptographic confirmation links to workers — creating a verifiable record that consultation was conducted. Supports your organisation's obligations under Section 47 of the WHS Act.
CONTROL
Log control measures with Hierarchy of Controls documentation. Record why each control was chosen — supporting the Reasonably Practicable standard under Section 18 of the WHS Act.
REVIEW
Set review dates, track control effectiveness, and close cases with cryptographic verification. Every closed case is a complete, defensible compliance record.
*Staff consultation and professional evidence can be logged at any phase — not just during control implementation.
Built for the People Who
Own the Obligation
HSEQ & WHS Managers
You're accountable for the compliance framework. PsychProof gives you a structured system that proves your organisation followed the process — not just that policies exist.
HR Directors & People Leaders
Psychosocial matters escalate to HR. PsychProof creates a defensible record before they reach that point — and a clear evidence trail when they do.
Senior Leaders & PCBUs
Under Section 19 of the WHS Act, the duty falls on the PCBU. PsychProof demonstrates the reasonable steps your organisation took to identify and manage psychosocial risk.
Sector-Specific Hazard Frameworks
PsychProof's reference library loads industry-specific psychosocial hazard guidance based on your organisation's sector — so managers see relevant indicators, not generic checklists.
PsychProof is not
HR software.
It is legal risk infrastructure.
HR platforms manage your people. Incident tools log events after they happen. PsychProof does something different: it creates proactive compliance documentation — before WorkSafe comes knocking — structured to satisfy the four-step WHS obligation and verifiable by any court, auditor, or regulator.
How PsychProof
Protects Your Business.
We distinguish between mathematical integrity and legal adequacy. Explore how our cryptographic chain of custody and human-in-the-loop design pre-sell your legal review.
Cryptographic Proof
Verification confirms bit-for-bit record integrity.
Neutral Integrity
We provide the evidence, your team provides the judgment.
Important Notice
This information is general in nature and provided for awareness and documentation support only. It does not constitute legal, clinical, or professional advice. Regulatory obligations vary by jurisdiction and circumstances. Organisations should refer to relevant regulators or qualified professionals for advice specific to their situation.