Four steps. Every hazard. Every consultation. Every control.
Documented, witnessed, verifiable.
PsychProof is structured around the four-step psychosocial risk management process required by the SWA Code of Practice and WHS legislation.
1. Identify
Log psychosocial concerns as they arise — hazard type, affected workers, context. Each concern is categorised against the SWA hazard taxonomy and mapped to the relevant legislative provision. Timestamped at creation.
2. Consult
Record worker consultation against each concern — who participated, what was discussed, what outcomes were agreed. Structured to satisfy the s.47 consultation obligation. Cryptographically witnessed.
3. Control
Document control measures implemented — what was done, by whom, by when. Control actions are tracked with completion status and linked directly to the concern they address. Overdue controls surface automatically.
4. Review
Set review dates. Log review outcomes. Version history maintained — the record of what the control was at each review cycle, not just the current state. Regulators can see the full history, not just a snapshot.
The ISO 45001 PDCA loop
PsychProof covers the full ISO 45001 Plan-Do-Check-Act cycle, providing a systematic approach to ongoing psychosocial risk management.
Audit Module: structured psychosocial risk audit, 17 SWA hazards, four-tier ISO 45003 hierarchy, timestamped report
Concern and case management: the four-step process above
Dashboard metrics, overdue review detection, leading indicators
Control updates, prevention plan revisions, review outcomes
"PsychProof doesn't just manage reports. It operationalises your entire safety cycle."
Prevention plans
For harassment, bullying and sexual harassment hazards, WHS law requires a prevention plan — not just a control record. In Queensland this is a mandatory WHS Regulation requirement in force from 1 March 2025.
PsychProof automatically triggers a prevention plan when a qualifying hazard is identified. The plan is structured to match the WHSQ template, timestamped and version-controlled, and surfaced to the relevant auditor for attestation.
Regulatory Integrity
All linked cases (incidents) are cryptographically bound to the parent Prevention Plan, creating a closed-loop audit trail for regulators.
AI Scope Limitation
Hazard Categorisation
Suggests categories based on concern descriptions using SWA taxonomy.
Escalation Signals
Prompts for follow-up when markers of elevated risk are detected.
Triage & Triage Assist
Suggests control measures based on hazard type and current jurisdiction.
Human-in-the-Loop
Does not make decisions. Every suggestion requires human confirmation.
AI Assistance
PsychProof uses AI to assist with hazard triage and workflow prompts. It does not diagnose, assess mental health, or replace professional judgement.
Your data does not train any model. Every AI suggestion requires human confirmation before it is recorded.
Important Notice
This information is general in nature and provided for awareness and documentation support only. It does not constitute legal, clinical, or professional advice. Regulatory obligations vary by jurisdiction and circumstances. Organisations should refer to relevant regulators or qualified professionals for advice specific to their situation.