You keep the judgment. Your client gets the system to act on it.
Your report ends in recommendations. The duty does not end there: identify, control, review and document, continuously, in every jurisdiction. PsychProof is where the client runs what you told them to do, and where you can see whether they did.
What changed, and when
Safe Work Australia: WHS prosecutions fell to 308 in 2025 after four years of increases, and the average penalty rose 33% to $147,985, the highest recorded. Fewer cases, chosen harder. All WHS, not psychosocial alone.
People at Work is decommissioned. Final access to reports and results. No raw data download. Jurisdictions point users to COPSOQ III, APHIRM and PHReD-T.
NSW: section 26A makes the Code of Practice the benchmark. SafeWork NSW has 20 dedicated psychosocial inspectors and runs a Psychosocial WHS Check at every workplace visited with 200 or more workers.
Victoria: written records of hazards identified, controls implemented and review decisions, including the decision not to change a control.
Queensland: written psychosocial prevention plans. The duty to identify, control, review and document is now continuous in every jurisdiction.
What the inspector asks your client for
The SafeWork NSW baseline, as reported from inspections since August 2026, and what exists in PsychProof when they ask.
Inspector asks 01
A documented policy that covers psychosocial identification and review
What exists: The hazard framework, cited to the Code and the jurisdiction’s regulation, with the review cycle built in.
Inspector asks 02
Risk assessments naming the hazards and the controls applied
What exists: The register: hazards by Code category, controls by hierarchy tier, owners, dates.
Inspector asks 03
Evidence of consultation with workers, including HSRs
What exists: Timestamped consultation records, with what changed as a result. Workers can add their own perspective to any entry.
Inspector asks 04
Records of reviews and what was done after each one
What exists: The review history, including decisions not to change a control, and the actions each review produced.
Whether the record is adequate is your call and the inspector’s. PsychProof makes sure it exists, dated, when the question is asked.
The consultant workspace
What you get, concretely. Advisor access is granted by each client and logged.
One workspace, every client
A consultant workspace connected to each client organisation you advise. Switch between them; see the register, the open actions and the review dates without asking anyone for a status update.
COPSOQ III, deployed from the platform
The instrument the regulators now point to, validated for the Australian working population in 2025. Deploy it to a client, get the results into the register, and keep the PAW history alongside by importing the old reports.
Your audit, structured
Run the risk assessment in the workspace. Hazards, controls, recommendations and the client’s response to each, cited to the provision they engage. The report is the by-product, not the deliverable.
Exports for the client, the board and the inspector
PDF register, executive overview, regulator summary, CSV evidence bundle. Each timestamped by an independent authority and hashed on export, so nobody can say it was written the week before the visit.
The retainer, concretely
A one-off audit ends. A continuous duty does not.
Four pieces of work the regulation now requires every year, that the client cannot do without you, and that the platform reminds them of. Billed, not chased.
Quarterly review of the record
Open actions, overdue reviews, controls that were never verified. Half a day a quarter, billed, with the evidence already in front of you.
Change events
A restructure, a new roster, a merger. The regulation wants a risk assessment before the decision is locked. The client calls you because the platform asks them to.
Annual re-assessment
Re-run the instrument, compare to last year, update the register. The trend is the finding.
Inspection preparation
When SafeWork writes, the client needs the four things above in a week. You are the person who knows where they are.
Where the line is, stated plainly
PsychProof does not identify hazards in a workplace it has never seen, does not decide what is reasonably practicable, and does not tell an executive what they do not want to hear. Those are the things clients pay you for, and the reason a survey tool on its own has never discharged the duty.
What it does is hold the record of what the client did with your advice: which recommendations were accepted, which controls were put in place, who was consulted, when each was reviewed, and what the review decided. The judgment stays yours. The evidence that it was acted on stops depending on the client’s filing.
We do not want your client list. Access to each workspace is granted by the client, and the referral arrangement is written down so nobody has to remember it.
Built for independent WHS professionals
Most useful to practitioners advising several organisations, particularly in healthcare, aged care, education and other sectors the inspectors are visiting first.
Independent WHS consultants
You advise on identification, control and compliance across the client’s whole WHS system. Psychosocial is now a compulsory part of that scope, and it is the part with no system behind it.
Psychosocial specialists
You run the instruments, the focus groups and the control design. The PAW decommissioning takes your survey tool away in October. COPSOQ III in PsychProof is where that work continues, with the history intact.
WHS auditors
You audit against ISO 45001 and the Code and find the psychosocial documentation gap. PsychProof is where you send the client next, and where you can see whether the gap closed.
A 30-minute partner call, on a live workspace
No pitch. The consultant workspace with a client connected. COPSOQ III deployment and a PAW import. What the inspector-facing exports look like. How the referral arrangement works and what your client would pay. AIHS members may be able to self-record it as CPD.
Finalist, 2026 Psychosocial Safety and Leadership Awards
Innovation in Psychosocial Risk Management, for the workflow this page describes: identification through control to review, with the record kept as it happens.
Four cases to take into the room
Each one a documentation failure, not a policy failure
Court Services Victoria (2023)
Criminal conviction, $379,157. No systematic identification or assessment of psychosocial hazards.
UTS prohibition notice (2025)
A restructure stopped by SafeWork NSW the day before the meeting. No risk assessment of how the change was being run.
Department of Defence (2025)
First Commonwealth employer conviction, $188,000. Performance management without training, without a pause.
DoE v SafeWork NSW (No 2) (2026)
Improvement notices upheld. Investigation delay and poor communication are psychosocial hazards in their own right.
What consultants ask us
Does the platform replace what I do?
No. It records what the client did with what you told them. The identification, the judgment about what is reasonably practicable, the control design and the conversation with the executive are yours. What changes is that you can see whether the advice was acted on, and the client can prove it.
What does my client pay?
A Pilot covers one business unit of up to 50 people for $599 a month on a six-month term, credited against a rollout. Governance plans cover the whole organisation from $1,800 a month. Both are less than one serious claim, and both are less than your annual fee.
Does it replace the client’s WHS management system?
No. SafetyCulture, Skytrust, Donesafe and the incident system stay where they are. PsychProof is the psychosocial record: hazards, controls, consultation, review, evidence. Link an incident by reference; do not duplicate the intake.
What about my professional indemnity?
PsychProof does not give advice and the exports say so. It records the client’s process. If anything, the record of what the client did with your recommendations, and when, is the document your insurer would want to exist.
Where is the data, and who owns it?
The client owns their workspace. Australia only, on AWS Sydney via Supabase. Your access is granted by the client and every access is logged. Sub-processors, encryption and what is and is not yet certified are on the security page.
Read the security pageIs there a referral arrangement?
Yes: a written referral arrangement for clients you refer who become paying customers. Or no fee and advisor access only, if that suits your practice better. Agreed on the call, per client.
Important Notice
This information is general in nature and provided for awareness and documentation support only. It does not constitute legal, clinical, or professional advice. Regulatory obligations vary by jurisdiction and circumstances. Organisations should refer to relevant regulators or qualified professionals for advice specific to their situation.