PsychProof Logo
PsychProof Logo
Proactive Care Intelligence: The Sentinel Loop

The Marcus Case.
Prevented in 48h.

How a 65-bed aged care facility used the "Sentinel Loop" to identify staff burnout and prevent a resignation before it happened.

35%
Annual Turnover

Aged care staff turnover in Australia

2-4 weeks
Notice Period

Time to replace a trained carer

48 hours
Early Detection

With PsychProof Sentinel Loop

The Sentinel Loop
In Action.

Traditional tools wait for exit interviews. PsychProof identifies the burnout signal before the resignation letter is written.

Stage 01

Casual Observation

"Marcus mentioned he's feeling stretched with the new resident admissions. Night shift is short-staffed."

Facility manager logs a routine check-in. PsychProof timestamps and witnesses it immediately.

Stage 02

Pattern Detection

AI Sentinel Alert

"Marcus mentioned 3 times in 48h. Workload pattern detected. Suggest follow-up."

AI links mentions of the same person across entries, flagging escalating concerns.

Stage 03

Manager Action

"Had 1-on-1 with Marcus. Adjusted roster to reduce consecutive night shifts. He seemed relieved."

Manager takes action before burnout becomes resignation. Control measure logged and witnessed.

Stage 04

Defensible Record

Tamper-Evident

Complete audit trail: observation → pattern → intervention → outcome. Documents your duty of care.

The Old Way vs. The Sentinel Way

Traditional Approach

1

Manager notices Marcus seems stressed

Mental note made, nothing documented

2

Days pass, issue forgotten

Busy shifts, no follow-up system

3

Marcus hands in resignation

"I've been feeling burned out for weeks"

4

Scramble to replace

2-4 weeks to hire, train new staff. No evidence of care.

Result: Reactive, costly, no audit trail

PsychProof Sentinel

1

Manager logs observation (60 sec)

Email link → quick entry → timestamped

2

AI detects pattern (48 hours)

"Marcus mentioned 3x → suggest follow-up"

3

Manager takes action

Roster adjusted, 1-on-1 scheduled, logged

4

Marcus stays, evidence secured

Tamper-evident trail of proactive care

Result: Proactive, retention, audit-ready

From Reactive
to Proactive.

Aged care facilities can't afford to lose trained staff. PsychProof turns routine check-ins into early warning signals, giving managers time to intervene before burnout becomes resignation.

Tamper-Evident Audit Trail
Evidence Act Aligned Metadata
AI Pattern Recognition
Improved Staff Retention

"We used to find out about staff burnout when they handed in their notice. Now, PsychProof gives us a 2-week head start. We've reduced turnover by 20% in 6 months."

JT

Jennifer T.

Facility Manager

Ready to reduce staff turnover?

Join aged care facilities across Australia using PsychProof to turn daily check-ins into early warning signals.

Note: This case study is a representative scenario based on common aged care psychosocial risk patterns. Individual results may vary.